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WEDDING PLANNING & COORDINATION

Welcome to Jem Wedding Planners, where your dream wedding becomes a reality. We understand that planning a wedding can be overwhelming, which is why we're committed to making your journey to 'I do' as smooth as possible. Whether you envision a classic romance, a boho-chic celebration, or something uniquely yours, our expert team is here to guide you every step of the way. With a range of customizable planning and coordination packages, we take the stress out of your special day, allowing you to focus on what truly matters—celebrating love.

Wedding Planning

Wedding Coordination

THE JEM PROCESS

A styled long table setup by Jem Wedding Planners
  • At the heart of our journey together is the 'Discover' phase. It all begins when you fill out our enquiry form, giving us a glimpse into your dream wedding. The more details you share, the better we understand your vision.

     

    Following your enquiry, you'll receive an automated email inviting you to book a complimentary initial consultation with us. This first step is crucial in laying the foundation for a wedding that truly reflects your desires and personality.

  • During the consultation stage, we dive deep into the essence of your wedding. This is where we get to know you – your professions, your likes and dislikes, and everything that makes your relationship unique.

    We discuss every aspect of your wedding, crafting a tailored proposal that aligns with your needs, wants, and the overall vibe you envision for your special day.

  • In the planning phase, we embark on the exciting journey of bringing your wedding to life.

    Depending on the package you choose, our focus varies. For full planning, we start by selecting key vendors – the venue, celebrant, photographer, caterer, and music. For deluxe coordination, we assess what you've already booked, guide you on what's next, and create a timeline ensuring everything is on track for your big day.

  • This stage is where creativity meets execution.  We develop a concept that encapsulates your vision, pairing you with the perfect vendors to make it a reality.

     

    With our deluxe coordination package, we recommend vendors and create a floor plan and timeline tailored to your needs, ensuring every detail of your day is as you've imagined.

  • This Is where everything comes together.

     

    In the last 4-6 weeks leading up to your wedding, we confirm all arrangements with vendors, finalise floor plans and timelines, and conduct final meetings and rehearsals.

     

    On the day itself, Team JEM is there to ensure everything runs seamlessly. We handle coordination, troubleshoot discretely, manage vendors, and assist guests, all while making sure your day unfolds beautifully and on time.

     

    If styling is part of your package, our team will be dedicated to making sure every visual aspect of your day is picture-perfect.

WEDDING

PLANNING

Suited to busy couples who are seeking to experience only the enjoyable parts of wedding planning.

Allow us to take care of the administration; bookings, budget and event management while you relax and focus on this once-in-a-lifetime journey with your significant other.

Take this opportunity to delight in your wedding planning journey, leaving the stress and hard work to the expertise of our Team.

COMPLETE PLANNING 

What’s included?

  • Initial meeting to discuss budget and vision

  • Support from 2 experienced & dedicated Wedding Planners

  • Exclusive access to your personalised client portal 

  • Access to Jem Wedding Planners’ document templates 

  • Site visit to discuss brief and vision for your day

  • Mood board design based on brief

  • Venue and booking date scouting

  • Research and booking of appropriate vendors

  • Unlimited advice (within business hours)

  • Budget management

  • Attending vendor meetings

  • Timeline & floor plan preparation

  • Creation of vendor contact sheet

  • Unlimited email and text support (within business hours)

  • 1-hour meeting 4 weeks before your wedding day to finalise details 

  • Circulation of relevant documents to vendors

  • Liaising with vendors prior to your wedding day

  • On the day point of contact & support to make sure your day runs smoothly

  • Onsite coordination on the day for up to 7 hours

  • Overseeing vendor set up of ceremony and reception

  • Welcoming and assisting guests

  • Coordinating and supporting ceremony entrance alongside relevant vendors

  • Discreet problem-solving where required

  • Attendance until the wedding party have entered the reception 

$ 7,949 

INCL GST

Extras

  • Additional hours

  • Additional Coordinator

  • Attending ceremony rehearsal

  • Set up of couples’ own items

  • Marquee wedding

  • Destination wedding

A bride & groom kissing in a rustic shed

PARTIAL PLANNING 

Have you started planning your wedding but are starting to get overwhelmed? Maybe you’re struggling to find the right vendors? We can help with that.

 

Your part wedding planning package starts with an initial meeting to discuss where you’re currently at in your wedding planning and confirm what you’ve booked so far. From there, we can customise a package to suit your needs.

Contact us for pricing

A married couple kissing in an olive grove

WEDDING COORDINATION

Silhouettes of large group of people at a weddign with festoon lights in the background
A long wedding table styled by Jem Wedding Planners

Designed to ensure your wedding style is brought to life, whilst also including the benefits of an on-the-day Coordinator.

We work with our couples to set a budget and create a styling goal. We then take care of sourcing all vendors essential to building your wedding aesthetic dream.

Think all things colours, flowers, patterns, textures and shapes to awaken your guests’ senses and make your wedding stand out from the rest. 

STYLE & COORDINATION

What’s included?

  • Exclusive access to your personalised client portal

  • Access to Jem Wedding Planners’ document templates 

  • Site visit to discuss brief and vision for your day

  • Mood board design based on brief

  • Second meeting to review the mood board and brief

  • Source and manage styling vendors including florist, furniture, décor, crockery, glassware, linen, signage and stationery

  • Assistance with timeline & floor plan preparation

  • Creation of vendor contact sheet

  • Unlimited email and text support (within business hours)

  • Second site visit to confirm floorplan

  • Up to 2 extra 30-minute meetings if required

  • 1-hour meeting 4 weeks before your wedding day to finalise details

  • Circulation of relevant documents to vendors

  • Liaising with vendors prior to your wedding day

  • On the day point of contact & support to make sure your day runs smoothly

  • Onsite coordination on the day for up to 7 hours

  • Overseeing vendor set up of ceremony and reception

  • Welcoming and assisting guests

  • Coordinating and supporting ceremony entrance alongside relevant
    vendors

  • Discreet problem-solving where required

  • Attendance until the wedding party have entered the reception 

 $ 5,140 

INCL GST

Optional Extras

 

  • Additional hours

  • Additional Coordinator (must include for weddings over 100)

  • Attending & coordinating ceremony rehearsal

  • Set up of couples’ own items

  • Marquee wedding 

A married couple standing together with trees in the background

Curated for the couple who doesn’t quite need a Wedding Planner but needs more support than simply on the day coordination. We will offer you advice and recommend vendors to suit your needs, but you take care of the booking process and budget management. 

DELUXE WEDDING 

COORDINATION

What’s included?

  • Exclusive access to your personalised client portal

  • Access to Jem Wedding Planners’ document templates

  • Unlimited advice & vendor recommendations

  • Budget support & assistance

  • Assistance with timeline & floor plan preparation

  • Creation of vendor contact sheet

  • Unlimited email and text support (within business hours)

  • 1 x site visit

  • Up to 4 x 1-hour meetings (in person or Zoom)

  • Up to 4 x 15 minute SOS calls (during business hours)

  • 1 hour meeting 4 weeks before your wedding day to finalise detail

  • Circulation of relevant documents to vendors

  • Liaising with vendors prior to your wedding day

  • On the day point of contact & support to make sure your day runs smoothly

  • Onsite coordination on the day for up to 7 hours

  • Overseeing vendor set up of ceremony and reception

  • Welcoming and assisting guests

  • Coordinating and supporting ceremony entrance alongside relevant vendors

  • Discreet problem solving where required

  • Attendance until the wedding party has entered the reception 

 $ 2,570 

INCL GST

Optional Extras


  • Additional hours

  • Additional Coordinator (must include for weddings over 100)

  • Attending & coordinating ceremony rehearsal

  • Set up of couples’ own items

  • Marquee wedding 

A wedding table styled by Jem Wedding Planners

OTHER SERVICES

If you have planned and styled your day, got all the decorations but no one to execute it on the day, we can help. Leave your loved ones to enjoy your day while we step in to set up and style your day, your way. 

WHITE GLOVE SERVICE

What’s included?

  • 1 one-hour Zoom meeting 2 weeks before to get a full rundown of the floor plan, set up, styling and layout. 

  • Set up of centrepieces, candles, flowers, name placings, table numbers, seating charts, welcome signage, napkins, glassware, cutlery and crockery. 

  • Up to 4 hours at one location. 

 $790

INCL GST

Additional Extras

  • Folding napkins 

  • Ironing or steaming linen. 

  • Additional hours. 

  • Additional staff for bigger set ups (over 50pp). 

  • Transporting items from ceremony to reception if at separate locations. 

A married couple standing by a styled wedding table
A married couple standing together with the groom holding their dog in his arms

Do you just need that bit of extra help on the evening of your wedding day to help with the little things. 

SILVER SERVICE

What’s included?

  • Two staff members for 4 hrs (6:30 pm - 10:30 pm)

  • Clearing away and cleaning glassware. 

  • Clearing away and cleaning crockery.

  • Keeping your drinks refilled. 

  • Tidying away any debris. 

  • Cutting the cake. 

  • For up to 50 guests - more guests must have an extra staff member at additional costs. 

$ 605

INCL GST

Additional Extras

  • Additional hours. 

  • Additional staff.

  • Pack down your decorations at the end of the night.
     

A bride standing on a hilltop at sunset

Designed for the couple who have booked all vendors and have the wedding set up organised but need someone to bring the day together. As your Wedding Coordinators, we will direct and assist vendors and guests, as well as be your personal on the day wedding assistant. This allows you to enjoy your day to it’s fullest and leave the problem-solving to the experts.  

WEDDING COORDINATION

What’s included?

  • Exclusive access to your personalised client portal

  • Access to Jem Wedding Planners’ document templates

  • 1-hour meeting 4 weeks before your wedding for handover briefing 

  • Review of timeline & floor plan

  • Circulation of relevant documents to vendors

  • Liaising with vendors prior to your wedding day

  • On the day point of contact & support to make sure your day runs smoothly

  • Onsite coordination on the day for up to 7 hours

  • Overseeing vendor set up of ceremony and reception

  • Welcoming and assisting guests

  • Coordinating and supporting ceremony entrance alongside relevant vendors

  • Discreet problem-solving where required

  • Attendance until the bridal party has entered the reception 

$ 1,997

INCL GST

Optional Extras

  • Additional hours

  • Additional Coordinator (must include for weddings over 100)

  • Attending ceremony rehearsal

  • Set up of couples’ own items

  • Marquee wedding
     

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