WEDDING PLANNING & COORDINATION
Welcome to Jem Wedding Planners, where your dream wedding becomes a reality. We understand that planning a wedding can be overwhelming, which is why we're committed to making your journey to 'I do' as smooth as possible. Whether you envision a classic romance, a boho-chic celebration, or something uniquely yours, our expert team is here to guide you every step of the way. With a range of customizable planning and coordination packages, we take the stress out of your special day, allowing you to focus on what truly matters—celebrating love.
THE JEM PROCESS
At the heart of our journey together is the 'Discover' phase. It all begins when you fill out our enquiry form, giving us a glimpse into your dream wedding. The more details you share, the better we understand your vision.
Following your enquiry, you'll receive an automated email inviting you to book a complimentary initial consultation with us. This first step is crucial in laying the foundation for a wedding that truly reflects your desires and personality.
During the consultation stage, we dive deep into the essence of your wedding. This is where we get to know you – your professions, your likes and dislikes, and everything that makes your relationship unique.
We discuss every aspect of your wedding, crafting a tailored proposal that aligns with your needs, wants, and the overall vibe you envision for your special day.
In the planning phase, we embark on the exciting journey of bringing your wedding to life.
Depending on the package you choose, our focus varies. For full planning, we start by selecting key vendors – the venue, celebrant, photographer, caterer, and music. For deluxe coordination, we assess what you've already booked, guide you on what's next, and create a timeline ensuring everything is on track for your big day.
This stage is where creativity meets execution. We develop a concept that encapsulates your vision, pairing you with the perfect vendors to make it a reality.
With our deluxe coordination package, we recommend vendors and create a floor plan and timeline tailored to your needs, ensuring every detail of your day is as you've imagined.
This Is where everything comes together.
In the last 4-6 weeks leading up to your wedding, we confirm all arrangements with vendors, finalise floor plans and timelines, and conduct final meetings and rehearsals.
On the day itself, Team JEM is there to ensure everything runs seamlessly. We handle coordination, troubleshoot discretely, manage vendors, and assist guests, all while making sure your day unfolds beautifully and on time.
If styling is part of your package, our team will be dedicated to making sure every visual aspect of your day is picture-perfect.
WEDDING
PLANNING
If you're juggling work, life, and the excitement of planning your big day, we've got your back.
Imagine this: while you relax and bask in the excitement, we've got all the behind-the-scenes covered. Whether it's bookings, budgeting, or orchestrating every little detail, leave it to us.
This is your chance to savour every moment of your wedding planning journey without the stress and hassle. Let our expert team take the reins so you can focus on creating unforgettable memories with your partner.
COMPLETE PLANNING
Included…
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Initial meeting to discuss budget and vision.
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Support from 2 experienced & dedicated Wedding Planners
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Exclusive access to your personalised client portal with access to JEM Wedding Planners’ live documents.
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Site visit to discuss brief and vision for your day.
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Mood board design based on brief.
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Second meeting to review the mood board and brief.
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Research and booking of venue and vendors that suit your budget and vision.
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Unlimited advice (within business hours)
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Budget management.
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Timeline, floor plan, and vendor contact sheet preparation.
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Unlimited email and text support (within business hours)
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Final meeting 4 weeks before your wedding day to finalise all details.
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Liaising with vendors prior to your wedding day
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On the day point of contact & support to make sure your day runs smoothly
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Overseeing vendor set up of ceremony and reception.
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Discreet problem-solving where required.
Extras
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Additional hours
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Additional Coordinator
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Attending ceremony rehearsal
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Set up of couples’ own items
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Marquee wedding
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Destination wedding
PARTIAL PLANNING
Have you started planning your wedding but are starting to get overwhelmed? Maybe you’re struggling to find the right vendors? We can help with that.
Your part wedding planning package starts with an initial meeting to discuss where you’re currently at in your wedding planning and confirm what you’ve booked so far. From there, we can customise a package to suit your needs.
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WEDDING COORDINATION
Designed to ensure your wedding style is brought to life, whilst also including the benefits of an on-the-day Coordinator.
We work with our couples to set a budget and create a styling goal. We then take care of sourcing all vendors essential to building your wedding aesthetic dream.
Think all things colours, flowers, patterns, textures and shapes to awaken your guests’ senses and make your wedding stand out from the rest.
STYLE & COORDINATION
What’s included?
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Exclusive access to your personalised client portal
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Access to Jem Wedding Planners’ document templates
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Site visit to discuss brief and vision for your day
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Mood board design based on brief
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Second meeting to review the mood board and brief
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Source and manage styling vendors including florist, furniture, décor, crockery, glassware, linen, signage and stationery
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Assistance with timeline & floor plan preparation
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Creation of vendor contact sheet
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Unlimited email and text support (within business hours)
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Second site visit to confirm floorplan
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Up to 2 extra 30-minute meetings if required
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1-hour meeting 4 weeks before your wedding day to finalise details
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Circulation of relevant documents to vendors
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Liaising with vendors prior to your wedding day
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On the day point of contact & support to make sure your day runs smoothly
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Onsite coordination on the day for up to 7 hours
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Overseeing vendor set up of ceremony and reception
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Welcoming and assisting guests
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Coordinating and supporting ceremony entrance alongside relevant
vendors -
Discreet problem-solving where required
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Attendance until the wedding party have entered the reception
Optional Extras
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Additional hours
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Additional Coordinator (must include for weddings over 100)
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Attending & coordinating ceremony rehearsal
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Set up of couples’ own items
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Marquee wedding
Curated for the couple who doesn’t quite need a Wedding Planner but needs more support than simply on the day coordination. We will offer you advice and recommend vendors to suit your needs, but you take care of the booking process and budget management.
DELUXE WEDDING
COORDINATION
What’s included?
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Exclusive access to your personalised client portal
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Access to Jem Wedding Planners’ document templates
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Unlimited advice & vendor recommendations
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Budget support & assistance
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Assistance with timeline & floor plan preparation
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Creation of vendor contact sheet
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Unlimited email and text support (within business hours)
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1 x site visit
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Up to 4 x 1-hour meetings (in person or Zoom)
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Up to 4 x 15 minute SOS calls (during business hours)
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1 hour meeting 4 weeks before your wedding day to finalise detail
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Circulation of relevant documents to vendors
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Liaising with vendors prior to your wedding day
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On the day point of contact & support to make sure your day runs smoothly
-
Onsite coordination on the day for up to 7 hours
-
Overseeing vendor set up of ceremony and reception
-
Welcoming and assisting guests
-
Coordinating and supporting ceremony entrance alongside relevant vendors
-
Discreet problem solving where required
-
Attendance until the wedding party has entered the reception
Optional Extras
Additional hours
Additional Coordinator (must include for weddings over 100)
Attending & coordinating ceremony rehearsal
Set up of couples’ own items
Marquee wedding
OTHER SERVICES
If you have planned and styled your day, got all the decorations but no one to execute it on the day, we can help. Leave your loved ones to enjoy your day while we step in to set up and style your day, your way.
WHITE GLOVE SERVICE
What’s included?
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1 one-hour Zoom meeting 2 weeks before to get a full rundown of the floor plan, set up, styling and layout.
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Set up of centrepieces, candles, flowers, name placings, table numbers, seating charts, welcome signage, napkins, glassware, cutlery and crockery.
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Up to 4 hours at one location.
Additional Extras
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Folding napkins
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Ironing or steaming linen.
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Additional hours.
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Additional staff for bigger set ups (over 50pp).
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Transporting items from ceremony to reception if at separate locations.
Do you just need that bit of extra help on the evening of your wedding day to help with the little things.
SILVER SERVICE
What’s included?
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Two staff members for 4 hrs (6:30 pm - 10:30 pm)
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Clearing away and cleaning glassware.
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Clearing away and cleaning crockery.
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Keeping your drinks refilled.
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Tidying away any debris.
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Cutting the cake.
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For up to 50 guests - more guests must have an extra staff member at additional costs.
Additional Extras
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Additional hours.
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Additional staff.
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Pack down your decorations at the end of the night.
Designed for the couple who have booked all vendors and have the wedding set up organised but need someone to bring the day together. As your Wedding Coordinators, we will direct and assist vendors and guests, as well as be your personal on the day wedding assistant. This allows you to enjoy your day to it’s fullest and leave the problem-solving to the experts.
WEDDING COORDINATION
What’s included?
-
Exclusive access to your personalised client portal
-
Access to Jem Wedding Planners’ document templates
-
1-hour meeting 4 weeks before your wedding for handover briefing
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Review of timeline & floor plan
-
Circulation of relevant documents to vendors
-
Liaising with vendors prior to your wedding day
-
On the day point of contact & support to make sure your day runs smoothly
-
Onsite coordination on the day for up to 7 hours
-
Overseeing vendor set up of ceremony and reception
-
Welcoming and assisting guests
-
Coordinating and supporting ceremony entrance alongside relevant vendors
-
Discreet problem-solving where required
-
Attendance until the bridal party has entered the reception
Optional Extras
-
Additional hours
-
Additional Coordinator (must include for weddings over 100)
-
Attending ceremony rehearsal
-
Set up of couples’ own items
-
Marquee wedding